7 Key Considerations for Choosing Quoting Solutions

Choosing Quoting Solutions

It is a challenge to manage the complexity of the B2B business. The sales team handles the static and dynamic components of quotations following the different product offerings made by an enterprise.

Sales Quoting Software helps organizations to get rid of the bottlenecks in their quoting processes. 

Quoting Software is a platform that helps sales reps to create quick and professional quotes for their customers. It provides the sales team with the functionality they need from their Customer Relationship Management (CRM) tool.

Hence, Quoting Solutions tends to automate sales, boost sales productivity, increase adoption and integration, customize offer recommendations, and reduce any error caused during the quoting process.

Dive deep into the blog to know about the quoting solution before picking it for your business.

Why Do Businesses Need Quoting Solutions?

The actions which let the business know about the precise time for the need of Sales Quoting Software are:

  • When it takes a lot of time for the sales team to acknowledge the quote or RFP.
  • When the sales team is unable to cross-sell the customers.
  • When the sales team sends quotes to the customers using spreadsheets.
  • When customers are incapable of finding or configuring products themselves.
  • When the quotes sent by the sales team to the customers have errors in product or pricing.

Things To Know Before Choosing A Quoting Software

The process of selecting the accurate quoting software or proposal software isn’t that simple. Here are a few things a business should know before picking the software.

1. Quoting Architecture

Quoting Architecture

The architecture of Quoting Software is of two types – native and hybrid. The solution with native architecture is custom-built for a particular CRM. It means that it cannot be used in other CRM systems. Hybrid architecture software, on the other hand, tends to work with any CRM or ERP solution.

The sales team of businesses working globally uses separate CRM or ERP tools. Nevertheless, hybrid Quoting Solutions abolishes the risk of reinvesting or reimplementing different platforms in different regions. Thus, businesses are safe from the worries of sunk cost and time.

2. Performance

Many quoting tools endure performance challenges that become worse after adding more products and services to the overall quote. While some software with native architecture tends to handle quotes of up to 2500 line items, some significantly slow down even when managing quotes of more than 100 products.

Therefore, a business should research the proposal software precisely. They should see a product demo and ensure to select a software that can support more than 1000 line items.

They should also examine the responsiveness of the quote while adding more products. If the solution slows down considerably, it is not the right one for the organization.

It is advisable to invest in a solution that helps to maintain the speed, scale, and flexibility of the sales team and manage substantial quotes and RFPs

3. AI Integration And Adaptability

AI Integration And Adaptability

Various Sales Quoting Software talks about AI integration. But, they mostly offer a snapshot of a particular moment. Artificial intelligence is now affecting the entire sales cycle and we cannot leave quote creation, the most crucial part of the sale’s closure behind.

The integration of AI in quoting software speeds up the quote creation process by leaps and bounds.

Investment in AI-powered Quoting Solutions also helps in the implementation of machine learning feedback. By doing so, the business’ recommendations remain circulating and updated over the long run.

It is recommended to invest in an AI-based solution that is understandable and gets updated automatically.

4. Collaboration 

Today, several Quoting Software applications claim that they can integrate into eCommerce solutions that enable the end-users with similar capabilities of the sales team. But, businesses need to understand the level of integration it provides before investing in this software. Moreover, they have to understand the availability of the level of collaboration between a buyer and a salesperson.

Therefore, it is essential to select the software that can support cross-channel harmonization and collaboration according to business-specific needs.

5. Customization


Many solutions provide impressive proposals to the organizations but restrict them from making any changes. Since the quote offered by the business to their customers represents them, it becomes significant that it looks professional, includes precise information about the company, and can be customized according to the customers’ requirements.

However, there are some proposal software applications that enable the business to customize some of the factors of the proposal like the company’s logo. Enterprises get complete control over the quote creation template with the help of a simple design application.

The need for customization arises from time to time. The quotation or proposal software that can be customized in terms of design, the capability of creating formulas to calculate monthly leasing figures and more, gives a lot of flexibility to the users.

6. Automation

The product ordering process can be monotonous, time-consuming, and susceptible. The customer has to manually place an order by calling the sales rep and providing them the relevant information.

However, the Quoting Software consists of all the vendors, product part numbers, pricing, quantities, and shipment information. It becomes easier for the customers to view the orders received by them and create repurchase orders from the given list of items.

With the support of the solution, they can email their order by providing the information to the vendors. It also provides real-time access to shipments, tracking numbers, and serial numbers of the items with the help of this software.

7. Futuristic Approach

Futuristic Approach

Updated technologies like the Internet of Things (IoT) are leading companies to generate modern subscription-based business models. They should look for quoting solutions that work more than just solving immediate business problems.

They should also consider whether the solution can handle usage-based, outcome-based, and value-based models. Moreover, they should regard a solution that manages renewals, upsells, and downgrades

Key Takeaway

For selecting the right quoting software, the organizations should ensure that they allow them to adapt and stimulate the quote-to-cash process. They need to learn about increasing sales effectiveness by stabilizing responsiveness while persuading Artificial Intelligence (AI) to deliver custom-made offers.

They should pick software that focuses on the outcomes of businesses. Hence, it is essential to look for a solution that reduces the deal cycle, boosts deal conversions, and improves customer experience.

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